Day in the Life of a Project Leader

Day in the Life of a Project Leader

Day in the Life of a Project Leader

Around 6am the light in my room comes on low and gently, slowly brightens until reaching daylight strength. By 6:30, the artificial sun in the corner of my room tricking my brain into thinking the actual sun has risen, I’m awake. I go into the bathroom and begin my morning routine. This early in the day, my routine is essential to me actually getting ready and out the door by 7:30. Once I get to work, the routine is over.

I catch the train heading north. Onboard, I turn on my hotspot and begin my work day. I catch up on emails, tasks, and Yammer. I review potential candidates and read cover letters and resumes to decide if applicants should move forward to the next recruiting step. It was not long ago, I was one of these candidates applying for a job at Arc Aspicio and it is difficult to say no to any of them.

The train arrives at my destination and I fire up a podcast for the walk from the station to my office site, about a half mile. This is a little down-time before the work day fully begins. I arrive at the office and greet my team members on the way to my cube.

This day is overshadowed by juggling. My team is going through a transformation effort which requires that we shift processes, roles, responsibilities, leads, and deputies. I go through a morning of meetings discussing the upcoming changes to team structure and responsibilities. As a manager, I must compartmentalize details, carefully measuring who needs what pieces. Each meeting has a different set of participants needing different levels and types of information. The very nature of restructuring teams turns a relatively simple exercise into a Gordian knot. The knot will be untangled though, it is all part of the process of working through a difficult change.

After lunch, I have two interviews for potential new team mates, then back into meetings regarding the restructuring. First we discuss how to track data across three teams and three functional areas simultaneously. We are stymied by the limitations of Excel. I begin to plot out how to solve the data problem using Access and will reach out to the SILab for help with dashboards and using data visualization tools. Luckily, we have just learned that a government tool we use daily has much more robust reporting capabilities and holds considerably more data than we previously had access to. Hopefully, we can leverage that tool and come up with a more elegant solution than multiple Excel spreadsheets.

I step away from my contract work to concentrate on company initiatives. I have a call with my director to discuss Strategic Initiatives activities. We are looking at the possibilities of various management and service-oriented methodologies to understand their value with respect to Arc Aspicio – are they applicable, would they be helpful for the whole organization, do our customers require adherence to particular structures?

Wrapping up the initiatives conversation, I sit down with members of my account management team to review a Request for Proposal (RFP) recently issued by ICE. I’ve asked them to review the files and give me their recommendations. Not only do they need to consider the feasibility of the work (can we do it) but the long-term impact to our company (should we do it). They have done their homework and give me a summary of the RFP and their opinions on feasibility and impact. We decide that while this is work that we could do, it does not fit well with work we should do as it falls outside our key strengths, would be neither interesting nor engaging, and would not further company knowledge or experience.

The last meeting of the day is at the same time contentious and fun. Fun because we are modeling a process using post-it notes and a big wall – laying out a process visually is the best way to see the flow of process steps and how roles interplay within the process. The whole group is able to see the striking similarities in three processes which will need to converge into one. We make good progress but, the meeting is contentious because this team will see the most impactful changes and they are unsure about how it will play out for them. They voice their concerns, strongly. I can see that we need to communicate better and keep these internal stakeholders more involved. While counterintuitive, this is actually a positive sign. Even though the stakeholders are concerned the simple act of taking part, asking questions, and voicing their concerns is a huge step toward mitigating their fear of the upcoming change. All change is scary and it is my role to support and guide the team through the ups and downs of the transformation.

My meetings end at 4pm. Today, I’ve spent over six hours in scheduled meetings. Several ad-hoc discussions consumed even more time. My clients leave. My team leaves. I stay to finish up administration tasks, emails, and other responsibilities. I listen to another podcast on my walk to the train home. Luckily, I can read an e-book on the ride rather than continue working. At home, I get my clothes together for the next day so my morning routine runs smoothly. And so the cycle resets.

About Arc Aspicio
Arc Aspicio is a management, strategy, and technology consulting firm that takes a mission-oriented approach to complex client challenges. As a rapidly growing company, Arc Aspicio has a bold strategy for 2016-2018 that drives growth through new capabilities in strategy, design, human capital, data analytics, information sharing, cybersecurity, and strategic communications. The company is known for a strong, collaborative culture that values gratitude – for its clients and its great team. And, #welovedogs! Follow us on Twitter @arcaspicio or learn more at www.arcaspicio.com

Blog Culture and Vision

Contributors

Arc Aspicio |

Arc Aspicio enhances the future of our nation by creating bold ideas and bringing them to life. A consulting and solutions company, Arc Aspicio solves problems by applying our integrated capabilities in strategy, design, data, human capital, behavioral science, and technology. The company passionately pursues our vision to be the hub of creativity where people take action to change the world. To do this, employees collaborate with clients and partners to create solutions using a human-centered approach. Innovation is not possible without action. The company focuses on strategy first, then takes a hands-on approach implementing ideas to achieve results. Join Arc Aspicio and our Strategy Innovation Lab (SILab) by creating and sharing ideas to inspire people to change the world. Follow us on Twitter @ArcAspicio @SILabDC and, #welovedogs!

GSA Awards Arc Aspicio OASIS+ WOSB Contract

GSA Awards Arc Aspicio OASIS+ WOSB Contract

Arlington, VA, October 18, 2024 – GSA awarded Arc Aspicio the OASIS+ Woman-owned Small Business (WOSB) Indefinite Delivery/Indefinite Quantity (IDIQ) contract. A Government-wide contract vehicle, OASIS+ WOSB allows Arc Aspicio to competitively bid on opportunities to provide Federal government agencies with complex non-IT service requirements for the next 10 years, with no ceiling value and no cap on orders. Click to read more.

Smithsonian Institution Awards Arc Aspicio Consulting Services Contract

Smithsonian Institution Awards Arc Aspicio Consulting Services Contract

Arlington, VA, August 20, 2024 – The Smithsonian Institution selected Arc Aspicio as one of 11 firms on a 10-year Indefinite Delivery Indefinite Quantity (IDIQ) contract. This contract enables Arc Aspicio to provide the world’s largest museum, education, and research institution with services that support its transformation of learning and discovery – in person and digitally. Click to read more.

Arc Aspicio Celebrates 20th Anniversary Serving the Government

Arc Aspicio Celebrates 20th Anniversary Serving the Government

Arlington, VA, August 6, 2024 – Arc Aspicio announced its 20 years of service to the Federal government in solving complex challenges as they serve the American public through innovative consulting and professional services. Starting with an intense focus on homeland security, where it supported 154 projects for the Department of Homeland Security (DHS) and its agencies, the company has expanded into justice and law enforcement, museums and education, and serving non-profit organizations. Click to read more.

Seeing is Believing: Design+Data in Leadership Decision Making

Seeing is Believing: Design+Data in Leadership Decision Making

In an era of data abundance, Federal agencies face the challenge of distilling vast amounts of complex information into actionable insights. To unlock the potential of data to inform strategic decision-making and policy and program implementation, traditional information presentation methods may fall short, occasionally leaving federal leaders without actionable insights.

Equity in Emergency Management: How Behavioral Science Can Help Support Preparedness and Disaster Response

Equity in Emergency Management: How Behavioral Science Can Help Support Preparedness and Disaster Response

In recent years, there have been many challenges driven by climate change that pose significant threats to our nation’s safety and security. More frequent and severe weather events continue to devastate communities around the world, even making some places uninhabitable.

Innovation and Ideation for Success: Innovation Labs

Innovation and Ideation for Success: Innovation Labs

Internal Innovation Labs are key to enhancing innovation and collaboration in Federal agencies. They allow employees the opportunity to engage in creative processes, such as brainstorming, design thinking, and creativity, which create solutions and spur innovation. These techniques allow organizations to solve complex problems and implement solutions efficiently.

Chief Executive Officer Lynn Ann Casey Named Outstanding Leader in 2024 Engage Homeland and National Security Honorees

Chief Executive Officer Lynn Ann Casey Named Outstanding Leader in 2024 Engage Homeland and National Security Honorees

Arlington, VA, November 7, 2023 – OrangeSlices has named Arc Aspicio Chief Executive Officer (CEO) Lynn Ann Casey as an outstanding leader in the 2024 Engage Homeland and National Security Honorees. This honor recognizes leaders who are driving real and measurable change in the way government and industry collaborate, sharing their insights and expertise for the betterment of all, and driving forward the key missions of the Federal government. Click to read more.

Good Data, Bad Data: The Value of Data Quality in Homeland Security

Good Data, Bad Data: The Value of Data Quality in Homeland Security

Homeland Security is a complex mission, one that is both vast in scale and broad in scope, and this creates a large volume of data that can help provide insight into operations and strategic decisions. From disaster preparedness to counterterrorism, Federal employees rely heavily on an abundance of data to assess problems accurately and implement effective solutions.

Transforming Government: The Road to Agile and Customer-Centric Modernization

Transforming Government: The Road to Agile and Customer-Centric Modernization

The Federal government has been making significant strides in technology modernization, shifting its focus from addressing only the most critical needs to becoming more agile, customer-centric, and innovative. As government agencies transition from an era dominated by the necessity of migrating their data and applications to cloud-based platforms, mission leaders are now turning their attention to emerging technologies like data visualization, customer experience improvement, low-code software tools, and artificial intelligence (AI).

Arc Aspicio Reappraised at CMMI-Services Maturity Level 3

Arc Aspicio Reappraised at CMMI-Services Maturity Level 3

Arc Aspicio achieved its second Capability Maturity Model Integration Services (CMMI-SVC) Level 3 Certification on September 29, 2023. CMMI is a Model that is used to guide process improvement across projects, divisions, and organizations. Arc Aspicio uses CMMI, a process level improvement training and appraisal program recognized for Government and commercial clients, as an indicator of high-quality performance.

The Link Between Innovation and Collaboration

The Link Between Innovation and Collaboration

Intentional collaboration can be the difference between simply completing a task and using innovative ideas to drive long-lasting change. When people come together to share their insights and perspectives, Government agencies can thrive and instill a culture where leaders engage with and listen to employees. In turn, these environments lead to more commitment from employees, as well as better Government agency relationships that help promote working towards strong solutions.

Design Thinking Techniques to Enhance the Online Meeting Experience

Design Thinking Techniques to Enhance the Online Meeting Experience

According to the Harvard Business Review, the average worker has attended 13.5% more meetings since the COVID-19 pandemic, with many held online. Given the Federal government’s partial shift to remote work when feasible, it is increasingly important to consider how teams can enhance the effectiveness and engagement of online meetings.

From Resistance to Acceptance: All Management is Change Management

From Resistance to Acceptance: All Management is Change Management

Effectively navigating organizational changes within Federal agencies requires understanding the unique dynamics of the Federal context, strong leadership communication, culture development and stakeholder engagement and collaboration. Continuous evaluation and proactive management of resistance to change is important.